CROFTON CHILDREN’S PLAY AREAS ASSOCIATION

Minutes of the meeting on Monday 22nd March 2004.

 

Attendees:  Robert Baker, Paula Baker, Julian Ellis, Arthur Ripley,

Helen Tate, Maureen Cummings, Duncan Thompson,

Albert Manifield and Sean Skidmore

Apologies:    none

 

1.      The minutes for the meeting dated 23rd February 2004 needed the following changes:

·       Minutes should be dated 23rd February 2004, not January

·       The minutes for the meeting dated 12th January 2004 were agreed, not 2003.

2.     Matters Arising:

·       Meeting re bollards will be on Wednesday at 10am with Tim Johnson.  If anyone would like to join them, please do.  Paula has a meeting with Joy at this time and may take her up.

·       Funding was discussed with Alan Smith, although he was unable to commit due to the timing (ie end of financial year).  He suggested we run everything through the WMDC and WMDC can claim the VAT back, donating to us the 17%.  They will then do the contracts, saving us the work.  Timings were not discussed, so please could Julian explain that things must be done before the end of May, the sooner the better.  This would mean we would only have to raise £3000, not including the grant monies we have already received.  We have this money in the bank.  We requested a review of the meeting in writing to allow us to progress.  Julian has already got the okay from Wren with this situation.

·       Also discussed with Alan Smith was the retaining of the soils from the skatepark.  He suggested just bulldozing a big area to be divided for both the skatepark and the children’s play area, to save money.

·       Paula is still waiting for a telephone number for active England.  Keith Twiss said it wasn’t worth claiming, as they are giving their limited funds to football clubs.

·       Helen apologised for forgetting to write to Jacksons and JJB Sports.

·       Thanks for all the Easter Eggs donated to the raffle.

·       We are unable to switch to concrete for the ramps at this late stage as we have applied for funding with the surface stated.  Julian is currently looking at Rhino Ramps (made at Sutcliffe Play at Ossett).

3.     Easter Raffle / Party:

·       Sold over £400 worth of raffle tickets sold and banked to date.

·       This Friday to the Manor, Slipper and CCC if anyone can make it to sell more raffle tickets.

·       Donations have been received include a hockey set from Dunlop Slazenger and Morrisons in the Ridings have given us a small prize.  Also the committee joined in the pub quiz in the Cock and Crown and won drinks vouchers, worth up to £20, which we donated.  (We could split these into 2 prizes worth £10).

·       Advertising to be done via Wakefield Express, posters (Helen to find the ones already made), possibly Smoke Signal, Ridings FM, BBC Radio Leeds, fliers via schools.

·       Smoke Signal gave the wrong information, needs to be rectified.

4.     Funding update / status of the group:

·       Paula met with Keith Twiss and he gave another place to apply to.  Application forms requested:

·       Foundation for Sport and Art (the Littlewoods Pools) – can claim up to £75000, suggested £35000 as a realistic figure.

·       Awards for all – up to £5000, small projects.  He suggested requesting for the pathway, etc.

·       Coalfield Regeneration Trust is unavailable.

·       Living Spaces – passed the first stage.  An enabler will get in touch to come out and see us.  A form has been given to complete if we are successful.

·       The Local Network Fund have entered us into the next round.  They will phone us on Tuesday 6th April at 4pm.

·       It was suggested that we give money to WMDC to pay for everything, so that we do not have to pay any money back.  They will keep this money for us and give it back on completion of the venture.

·       The £5000 for Scarman has been received and banked.

·       Paula is meeting with Joy Hart from the Charities Information Bureau to find more funders.

·       Keith Twiss thought we should think about a) becoming a registered charity; b) becoming VAT registered; c) becoming a limited company; or d) staying as we are.  Each has been discussed and we have decided to stay as we are.

5.     Gala:

·       Nothing has been discussed as it was felt we needed to prioritise the Party and Raffle.  When this is over, then we will channel our energies into the Gala.

6.     Next Meeting - AGM:
7pm on 26th April at Shay Lane Primary School.

7.     A.O.B: none